What is mandate letter? Do we need it?
Mandate letters are essential before you apply to Erasmus+ KA1 and KA2 projects. It is a bilateral agreement between the coordinating organisation and each partner organisation taking part in an Erasmus+ project by which the partner organisation authorizes the coordinating organisation to act on its behalf in matters related to the project implementation.
As regards the Erasmus+ actions managed by National Agencies , a mandate must be provided:
- For Key Action 1 – Learning Mobility of Individuals:
- by all partner organisations for mobility actions in the youth field;
- by the organisations that are members of a national consortium in the fields of higher education, school education, vocational education and training, and adult education.
- For Key Action 2 – Strategic Partnerships:
- By all partner organisations, except for:
- partner organisations in projects involving schools only
- By all partner organisations, except for:
- For Key Action 3 – Structured Dialogue in the youth field:
- By all partner organisations
As indicated in the Erasmus+ Programme Guide, grant agreement models will be made available on the Commission’s website as soon as possible.
Here is whats is written in Mandate Letter and where you have to change. Sample mandate can be downloaded from our website. The mandate can be in your mother tongue and also in English. Please do mind that, if the partnership is international, you have to prepare the mandate in English.
Mandate
I, the undersigned,
[forename and surname of the legal representative of the partner organisation signing this mandate],(You have to write the director or representative name of your organisation here)
representing,
[full official name of partner organisation] [ACRONYM] (You have to change here)
[official legal status or form](You have to change here)
[official registration No](You have to change here)
[full official address](You have to change here)
[VAT number],(You have to change here)
hereinafter referred to as “the partner organisation” or “my organisation”,
for the purposes of participating in the project [Title](You have to change here) under the Erasmus+ programme (hereinafter referred to as “the project”)
hereby:
- Mandate
[full official name of the coordinator] [ACRONYM](You have to change here)
[official legal status or form](You have to change here)
[official registration No](You have to change here)
[full official address](You have to change here)
[VAT number],(You have to change here)
represented by [forename, surname and function of the legal representative of the coordinator](You have to change here)
(hereinafter referred to as “the coordinator”)
To submit in my name and on behalf of my organisation the project application for funding within the Erasmus+ programme to [Name of the National Agency where the application is going to be submitted](You have to change here) in [Name of the country] (You have to change here)
hereinafter referred to as “the National Agency”
In case the project is granted by the National Agency, to sign in my name and on behalf of my organisation the grant agreement and its possible subsequent amendments with the National Agency.
- Mandate the coordinator to act on behalf of my organisation in compliance with the grant agreement.
I hereby confirm that I accept all terms and conditions of the grant agreement and, in particular, all provisions affecting the coordinator and the other beneficiaries. In particular, I acknowledge that, by virtue of this mandate, the coordinator alone is entitled to receive funds from the National Agency and distribute the amounts corresponding to my organisation’s participation in the project.
I certify that the information related to my organisation contained in this application is correct and that my organisation has not received/applied for any other EU funding to carry out the activity which is the subject of this project application.
I hereby accept that my organisation will do everything in its power to help the coordinator fulfil its obligations under the grant agreement, and in particular, to provide to the coordinator, on its request, documents or information may be required in relation to the grant agreement.
I hereby declare that the organisation I represent is not in any of the situations of exclusion set out in the project application and that it has the operational and financial capacity to complete the proposed action or work programme as set out in the project application.
I hereby declare to agree on behalf of my organisation that the provisions of the grant agreement shall take precedence over any other agreement between my organisation and the coordinator that may have an effect on the implementation of the grant agreement, including this mandate.
This mandate shall be annexed to the [project application/grant agreement] (You have to change here) and shall form an integral part of the grant agreement in case the project is selected for funding.
[forename, surname, function of the legal representative of the mandating partner organisation](You have to change here)
[signature] (You have to change here)
Done at [place], [date] (You have to change here)
[forename and surname of the legal representative of the coordinator],(You have to change here)
[full official name of the coordinator] [ACRONYM](You have to change here)
[signature] (You have to change here)
Done at [place], [date](You have to change here)
In duplicate in English
SIGNATURE
We try to do our best for you to have more benefits from our website www.easyerasmus.com. We are collecting the mandate forms in different languages all around Europe. You can find below available downloads of mandate in different languages;
To download the mandate form click here;
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